Bulk cashew kernel supply is a highly competitive global market, and requesting a quotation (RFQ) correctly is essential for securing the best price, quality, and logistics terms. Whether you are a distributor, retailer, food manufacturer, or government entity, understanding the RFQ process ensures smooth procurement and minimizes misunderstandings. At Tamila Agrifood, we guide our international clients through every step of the RFQ process for wholesale cashew kernels.

1. Understand Your Requirements

Before sending an RFQ, clearly define:

•    Cashew kernel grade: Whole (W180, W210, W240), medium, or broken.

•    Quantity: Total metric tons or container loads required.

•    Certifications: ISO, HACCP, Organic, Halal, Kosher.

•    Packaging: Vacuum-sealed cartons, bulk bags, or custom branding.

•    Delivery schedule: Single shipment or multiple shipments over a period.

Clear specifications help suppliers provide accurate pricing and availability.

2. Prepare a Formal RFQ Document

A professional RFQ should include:

•    Buyer information: Company name, address, contact person, and email.

•    Product specifications: Grade, size, color, moisture content, aflatoxin limits.

•    Quantity & frequency: Initial order and potential monthly/quarterly requirements.

•    Preferred shipping terms: FOB, CIF, DDP, or Ex Works.

•    Request for sample: Optional, but recommended for first-time purchases.

•    Deadline for quotation: Clearly stated to avoid delays.

Suppliers like Tamila Agrifood appreciate detailed RFQs because they reduce back-and-forth clarifications.

3. Include Quality & Certification Requirements

Buyers must specify:

•    ISO 22000 / HACCP compliance.

•    Organic certification if required.

•    Halal or Kosher certificates for targeted markets.

•    Laboratory testing standards (moisture, aflatoxin, microbiological limits).

This ensures the supplier can provide ready-to-export cashew kernels that meet international import regulations.

4. Request Pricing & Contract Options

Your RFQ should ask for:

•    Unit price per metric ton for each grade.

•    Packaging cost if customized or private-labeled.

•    Framework agreements for long-term supply, if applicable.

•    Volume discounts for large orders or repeated shipments.

Tamila Agrifood can provide competitive wholesale pricing and flexible contracts tailored to buyer needs.

5. Specify Shipping & Logistics Preferences

Include your preferred shipping method:

•    Ocean freight (full container loads recommended for bulk orders).

•    Air freight for urgent smaller shipments.

•    Transit time requirements.

•    Customs clearance support: Certificates of origin, phytosanitary certificates, quality test reports.

Detailed shipping instructions help avoid delays and additional costs.

6. Provide Contact & Follow-Up Details

Make it easy for suppliers to respond by including:

•    Primary contact person.

•    Email, phone number, and timezone.

•    Preferred communication method (email, WhatsApp, or direct calls).

At Tamila Agrifood, we promptly follow up on RFQs to clarify details and ensure a smooth quotation process.

7. Evaluate the Quotations

Once quotations arrive, compare based on:

•    Price per grade and volume.

•    Compliance with certifications and quality standards.

•    Delivery terms and lead time.

•    Flexibility for repeat orders or framework contracts.

Choosing a reliable supplier ensures consistent quality and supply stability.

8. Finalize the RFQ & Sign Agreement

After evaluation:

•    Negotiate any final terms (pricing, shipment schedules, payment terms).

•    Sign a purchase agreement or framework contract for long-term cooperation.

•    Schedule the first shipment.

Tamila Agrifood offers transparent and flexible terms, making bulk cashew kernel supply seamless for global buyers.

Conclusion

Requesting a quotation for wholesale cashew kernels is more than just asking for a price. By providing clear product specifications, certifications, quantity, packaging, and logistics preferences, buyers increase the likelihood of receiving accurate, competitive, and timely quotations. At Tamila Agrifood, we assist international clients throughout the RFQ process, ensuring bulk cashew kernel orders meet quality standards, regulatory requirements, and budget expectations.

Contact Tamila Agrifood today to submit your RFQ for bulk cashew kernels and start your global sourcing journey.

Email: tamilaagrifood@gmail.com

WhatsApp for Inquiries:  +989141858935