Importing wheat flour in bulk requires careful planning, clear communication, and a well-prepared Request for Quotation (RFQ). For governments, wholesalers, bakeries, food manufacturers, and distributors, a properly structured RFQ ensures you receive accurate pricing, product specifications, and delivery timelines. Iranian wheat flour, known for its quality and competitive pricing, is an excellent option for global buyers — but to secure the best deal, you must know how to prepare and submit your RFQ effectively.

Why an RFQ Matters in Wheat Flour Procurement?

An RFQ is more than just a price request. It provides suppliers with the exact details of your requirements, helping them prepare a tailored offer. A well-drafted RFQ:

•    Saves time by avoiding back-and-forth clarifications.

•    Ensures suppliers understand your specific product needs.

•    Allows for easier comparison between multiple offers.

•    Creates transparency in terms of quality, pricing, and logistics.

Step 1: Define Your Product Specifications

When requesting Iranian wheat flour, be precise about the type and quality you require. Include details such as:

•    Flour type: all-purpose, bread, cake, pastry, whole wheat, semolina, or customized protein levels.

•    Protein content: high-protein for bread or medium for all-purpose use.

•    Gluten level: important for baking performance.

•    Ash content: indicates refinement and milling quality.

•    Packaging: 25 kg or 50 kg bags, big bags (1 MT), or private-label options.

•    Certifications required: ISO, HACCP, Halal, or Organic, depending on your market.

Being specific avoids misunderstandings and ensures the supplier provides an accurate quotation.

Step 2: Determine the Quantity and Frequency

Suppliers need to know how much you plan to purchase and how often. Key details include:

•    Minimum Order Quantity (MOQ): typically starts at 20 MT (one container).

•    Bulk contracts: monthly, quarterly, or yearly agreements for governments and large buyers.

•    Trial shipments: sometimes offered for new clients before committing to larger contracts.

Clear quantity information helps suppliers provide bulk pricing and volume discounts.

Step 3: Provide Delivery and Logistics Details

Logistics is crucial when importing wheat flour. Include:

•    Destination port/country: e.g., Rotterdam, Dubai, Lagos.

•    Preferred Incoterms: FOB (Free on Board), CIF (Cost, Insurance, Freight), or CFR (Cost and Freight).

•    Shipping method: containerized shipping or bulk cargo.

•    Special requirements: palletizing, fumigation, or labeling in specific languages.

This ensures the supplier can calculate freight costs and delivery timelines accurately.

Step 4: Request Samples and Quality Testing

Before committing to large contracts, request a sample shipment or lab testing reports. Reliable Iranian suppliers often provide:

•    Certificates of analysis (COA).

•    Third-party lab reports.

•    Pre-shipment inspection (PSI) services.

This safeguards your investment and ensures the flour meets your standards before full-scale importation.

Step 5: Clarify Payment Terms

Suppliers need to know your preferred payment method. Common terms include:

•    Letter of Credit (L/C) – preferred by large buyers for security.

•    Telegraphic Transfer (T/T) – for quicker transactions.

•    Advance payments & balance on shipment – for smaller orders.

Transparent payment terms build trust and streamline negotiations.

Step 6: Structure Your RFQ Professionally

Your RFQ should be written clearly and include all necessary details. A typical RFQ includes:

1.   Company name, address, and contact person.

2.   Type of wheat flour required.

3.   Specifications (protein, gluten, ash, packaging).

4.   Quantity and frequency of orders.

5.   Delivery location and Incoterms.

6.   Certifications required.

7.   Requested delivery timeline.

8.   Payment terms.

9.   Request for samples or inspection.

A professional RFQ increases your chances of receiving timely and competitive quotations.

Step 7: Evaluate and Compare Supplier Responses

Once you receive quotations from multiple Iranian suppliers, compare them based on:

•    Product quality and compliance with specs.

•    Certifications and documentation.

•    Price per metric ton and total landed cost.

•    Shipping time and reliability.

•    Payment flexibility and contract terms.

Avoid choosing the cheapest option blindly — consider long-term reliability and supplier reputation.

Conclusion

Requesting a quotation (RFQ) for wholesale Iranian wheat flour supply is a crucial step in securing high-quality products at competitive prices. By defining your requirements clearly, providing detailed information, and requesting proper certifications, you can establish strong trade relationships with Iranian exporters.

At Tamila Agrifood Company, we specialize in delivering premium Iranian wheat flour tailored to international markets, offering flexible RFQ solutions for governments, ministries, food manufacturers, and wholesale buyers worldwide.

Email:  tamilaagrifood@gmail.com

WhatsApp for Quotations:  +989141858935